PRIVACY POLICY

This Privacy Policy explains how the Northern Music Photography Spotlight (“we”, “us”, “our”) collects, uses, and protects personal data submitted by entrants, sponsors, and community members.

We are committed to safeguarding your privacy and ensuring that your personal information is handled responsibly and transparently.

1. What We Collect

We may collect the following personal data through competition entries, forms, and communications:

  • Full name

  • Age (for Rising Talent category)

  • Email address

  • Social media handles (optional)

  • Image metadata (date, location, subject)

  • Camera used

  • Consent forms (for under-18s and image usage)

  • Any other information submitted via forms or emails

2. Why We Collect It

We collect this data to:

  • Administer the competition

  • Contact shortlisted and winning entrants

  • Credit photographers and promote their work

  • Coordinate exhibitions and prize fulfilment

  • Manage community board submissions

  • Ensure eligibility and obtain necessary permissions

3. How We Store and Protect It

Your data is stored securely via Squarespace, email, and connected services (e.g. Google Drive). Consent forms are stored securely and used only for competition-related purposes. Access is limited to the organising team and handled with care.

4. Who We Share It With

We do not share your data with third parties, except:

  • When required for prize fulfilment (e.g. coordinating with sponsors)

  • When coordinating exhibitions or promotional materials

  • When legally required to do so

5. How Long We Keep It

  • Personal data is retained for up to 12 months after the competition ends

  • Consent forms may be retained longer for archival and promotional use

  • You may request deletion of your data at any time

6. Your Rights

You have the right to:

7. Cookies

Our website may use cookies to improve user experience and site functionality. You can manage cookie preferences through your browser settings.

8. Updates to This Policy

We may update this policy from time to time. Any changes will be posted on this page and dated accordingly.